This list is a reference for the various transaction codes used on the add time card and time card worksheet screens.

 

 

A. The hourly rate and the miscellaneous pay and deduction amounts will be pulled from the employee's file.  

 

• Overtime transcodes 2 - 4 will only apply the overtime factor to the base hourly rate found in the employee file and will not affect vacation or misc pay rates.  Codes 2 - 4 would be sufficient for unions where the hourly benefits, including vacation pay, are applied at a straight time rate on overtime hours.

 

• If the hourly rate on benefits, including vacation pay, are subject to the overtime factor (ie. 1.5, double time, triple time), then be sure to enter those rates on the overtime tabs in the union code screen (ie. $1 on regular vacation pay, $1.5 on vacation pay @ 1.5, $2 on vacation pay @ double time).  You must then use transcodes 22 - 24 or 122 - 124 for overtime in order for the system to pick up the correct overtime rates on these items.

 

B. The hourly rate and the miscellaneous pay (misc pays 1, 2, 3) and deduction amounts (misc deds 1, 2, 3) will be pulled from the union master file.  The system will also pull any flat amount, pre-tax, or percentage-of-disposable-wage deductions from the employee file.

 

• Use transcodes 22 - 24 or 122 - 124 if overtime is needed on a union code where the hourly rates on vacation pay, misc pay or benefits are increased based on the overtime factor.  

 

• If the base hourly rate field is set to zero in the union file, then the hourly rate will be pulled from the employee's file. This does not apply to miscellaneous pay rates.    

 

C. Similar to 'B' except that the all misc pays and misc deductions are also pulled from the employee file.  This may result in duplicate misc pays or deductions that are found in both files.  Simply delete one of the duplicate transactions on the timecard screen. Use transcodes 22 - 24 or 122 - 124 if overtime is needed on a union code where the hourly rates on vacation pay, misc pay or benefits are increased based on the overtime factor.

 

D. The hourly rate or a flat amount must be entered manually. All of the miscellaneous pay and deduction amounts will be pulled from the employee's file.      

 

E. The hourly rate or a flat amount must be entered manually. All of the miscellaneous pay amounts will be excluded. All of the miscellaneous deduction amounts will be included.

 

 

 

• Miscellaneous Pay - Not W/H - The amount is paid on the employee's check and taxed as dictated by the Payroll Properties.  

 

• Miscellaneous Pay - Withheld - This is used for union pay issues in most cases.  The amount is paid on the check, taxed as dictated by the Payroll Properties, and then deducted from the check so that the amount may be paid to the union or bonafide plan.

 

• Vacation Pay – This vacation pay field should be used for union employees only if you want to use the 'Accrued Pay' reporting feature.  Set up a misc pay accumulator for vacation for non union employees.

 

• Trans Code 88 & 89 - Enter a lump sum vacation amount.

 

• Trans Code 188 & 189 - Enter hours and rate or lump sum vacation amount; all misc pays and deductions from the employee file will be pulled into the time card entry.  

 

• Fringe Benefit Pay – A flat amount entered as this type of pay will be added to the fringe benefit accumulator field in the employee's file. These amounts will be reported as separate earnings on the W2.

 

• Trans Code 70 - Enter a lump sum fringe amount.

 

• Trans Code 170 - Enter hours and rate or lump sum fringe amount; all misc pays and deductions from the employee file will be pulled into the time card entry.  

 

• Miscellaneous Pay – There are six miscellaneous pay accumulators in the employee master file. Select the appropriate miscellaneous pay and the accumulator will be updated with the flat amount.   

 

• Trans Code 51-56 & 81-86 - Enter a lump sum pay amount

 

• Trans Code 151-156 & 181-186 - Enter hours and rate or lump sum pay amount; all misc pays and deductions from the employee file will be pulled into the time card entry.  

 

• Local Deductions - These deductions must be entered as a flat amount when entered through the timecard screen. Do not enter any pre-tax deductions using transcode 99.  All pre-tax deductions must be entered using transcodes 91-96.

 

• Miscellaneous Deduction – There are six miscellaneous deduction accumulators in the employee master file. Select the appropriate deduction and enter the deduction as the flat amount.

 

• Pre-tax Deduction – This is a flat amount deduction that reduces the amount of 'subject-to' wages for all applicable payroll taxes as dictated by the Payroll > Properties > State Tax Settings.